Privacy Policy

Last updated: September 16, 2025

1. Introduction

Wetaxus, located at Tussen de Bogen 25, 1013 JB Amsterdam, is responsible for the processing of personal data as set out in this privacy policy. We respect your privacy and ensure that your personal data is treated confidentially and in accordance with the General Data Protection Regulation (GDPR).

2. Contact Details

  • Company name: Wetaxus
  • Address: Tussen de Bogen 25, 1013 JB Amsterdam
  • Telephone: 020 - 308 63 30
  • Email: info@wetaxus.nl
  • Chamber of Commerce number: 92284051

3. Personal Data We Process

Wetaxus processes your personal data because you use our services and/or because you provide this data to us directly. Below is an overview of the personal data we process:

3.1 Contact Details

  • First and last name
  • Company name
  • Address details
  • Telephone number
  • Email address

3.2 Financial Data

  • Bank account number
  • VAT number
  • Chamber of Commerce number
  • Financial administration records
  • Tax data

3.3 Other Data

  • IP address (website visits)
  • Data about your activities on our website
  • Internet browser and device type

4. Special and/or Sensitive Personal Data

Wetaxus does not process any special personal data unless this is necessary for the performance of our legal obligations as an accounting firm. This only occurs with your explicit consent.

5. Why We Need Your Data

Wetaxus processes your personal data for the following purposes:

  • Performing the agreement for bookkeeping services
  • Complying with legal obligations (such as tax filings)
  • Sending our newsletter (only with your consent)
  • Contacting you by telephone or email when necessary for our services
  • Informing you of changes to our services and products
  • Processing your payment
  • Improving our website and services

6. How Long We Retain Personal Data

Wetaxus does not retain your personal data for longer than is strictly necessary to fulfil the purposes for which your data is collected. We apply the following retention periods:

  • Administrative data: 7 years (statutory retention obligation)
  • Tax data: 7 years (statutory retention obligation)
  • Contact details: Up to 2 years after termination of services
  • Website analytics: 26 months

7. Sharing Personal Data with Third Parties

Wetaxus does not sell your data to third parties and only provides it if this is necessary for the performance of our agreement with you or to comply with a legal obligation. We enter into a data processing agreement with companies that process your data on our behalf.

We share data with:

  • Dutch Tax and Customs Administration (legal obligation)
  • Accounting software providers (for administration)
  • IT service providers (for hosting and security)

8. Cookies and Similar Technologies

Wetaxus uses functional, analytical and tracking cookies. A cookie is a small text file that is stored in the browser of your computer, tablet or smartphone upon your first visit to this website.

  • Functional cookies: For the proper functioning of the website
  • Analytical cookies: To measure website usage (Google Analytics)
  • Marketing cookies: Only with your consent for remarketing purposes

9. Viewing, Modifying or Deleting Data

You have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion of your personal data
  • Request restriction of processing
  • Object to the processing
  • Transfer your data (data portability)

You can send a request for access, correction, deletion or data transfer to info@wetaxus.nl. We will respond to your request as promptly as possible, and in any case within four weeks.

10. Security

Wetaxus takes the protection of your data seriously and implements appropriate measures to prevent misuse, loss, unauthorised access, unwanted disclosure and unauthorised modification. If you believe that your data is not adequately secured or there are indications of misuse, please contact us at info@wetaxus.nl.

We have taken the following measures:

  • SSL encryption on our website
  • Two-factor authentication for system access
  • Regular security updates
  • Restricted access to personal data
  • Confidentiality agreements for employees

11. Complaints

If you have a complaint about the processing of your personal data, we ask that you contact us directly. If we are unable to resolve the matter together, you have the right to file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

12. Changes

Wetaxus reserves the right to make changes to this privacy policy. We recommend that you consult this privacy policy regularly to stay informed of any changes.

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